This privacy notice concerns the processing of personal data of Job Applicants (Applicant(s)).
Data Controller is NEC OncoImmunity AS, with registration number 913 062 612 ("NEC Oncoimmunity") Ullernchaussén 64, 0379 OSLO, NORWAY e-mail: gdpr@oncoimmunity.com, you can also contact our Data Protection Officer (DPO) at this email address: dpo@oncoimmunity.com
Provision of personal data is necessary for the recruitment process (purposes a. b. c.) and failure to provide the requested data will prevent the data controller from evaluating your application.
| Categories of Personal Data and source | Purpose of processing | Legal basis of data processing | Data retention |
|---|---|---|---|
| Name, surname, phone email, information relating to your qualifications, skills, academic and professional career, referees contacts. Only if spontaneously included on CV or stated in interviews: data related to your health, data revealing disabilities, data concerning sexual orientation, data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership (special categories of personal data), evaluations, remuneration data. |
a. Contact the applicant and arrange the job interview. Eventually contact the referees indicated by the applicant. b. Personal data will be processed for the purpose of our recruitment process. c. Proceed to verify the prerequisites for the employment or for the collaboration, which will be followed by a specific privacy notice for employees and collaborators. d. In the event that you are not selected for the job for which you applied, if you requested it we retain your cv in order to evaluate your application for any other suitable positions. |
Processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract (art. 6(1)(b) of the GDPR). Legitimate interest (art. 6(1)(f) of the GDPR). Consent (art. 6 (1) (a) of the GDPR) Processing is also necessary for the purposes of carrying out the obligations and exercising specific rights of the data controller or of the data subject in the field of employment and social security and social protection law (art. 9 (2) (b) of the GDPR). |
The data will be retained by the Controller for up to two months after the recruitment process for the position is over. CVs can be stored up to a year if requested by applicant. In case of employment or collaboration, personal data will be processed for the duration of the working relationship with the Controller and even afterwards as indicated in the privacy policy for employees. |
No data transfer is envisaged. If personal data are required to be transferred outside the European Economic Area ("EEA") the Controller will put in place appropriate safeguards to ensure that personal data are adequately protected at the recipient location by ensuring that the data are transferred to a country that provides a level of protection equivalent to that provided by the GDPR.
The data may be communicated to employment consultants, referees indicated by the applicant, stored in our management system. We may receive data from FINN.NO or other platforms if application are received through that channel(s). These subjects may also be the source of data collection relevant to the purposes of processing indicated above. Full list of Data Processors is available on request.
Data subject may exercise his/her rights at any time, and in particular:
Data subject may exercise his/her rights at any time by contacting the Controller.
Every request received by the Controller will be taken into consideration after verifying the identity of the person entitled and safeguarding the rights of third parties. Requests will be satisfied as soon as possible and in any case within thirty days, except in the case of objective difficulties which will be communicated in writing within this period.
Data subjects can contact the Controller at this e-mail:gdpr@oncoimmunity.com and/or our Data Protection Officer (DPO): dpo@oncoimmunity.com
In case of dissatisfaction on the modalities of processing and complaints you can also lodge a complaint about our processing of information to the local Data Protection Supervisory Authority.
NEC OncoImmunity AS may change this Privacy Notice from time to time in the future.
Updated 22.04.2024
NEC OncoImmunity AS
